16 Tips for a Perfect Small Backyard BBQ Wedding Reception

Lori just got married and is going to be share some articles, tips and thinking from her own experience. (She recently wrote an article on Modern Apizza!)

Planning a small backyard BBQ wedding reception can be a delightful and intimate way to celebrate your special day and stay within a budget. The relaxed atmosphere and personal touches make for an enjoyable and memorable experience. However, to ensure everything goes smoothly, here are 16 essential tips to keep in mind.

1. Have Bad Weather Backup Plans

The weather can be unpredictable, so it’s crucial to have a backup plan. Consider renting a tent or having an indoor space ready in case of rain. Portable heaters or fans can also be handy for temperature changes.

2. Use Tents for Shade

To protect your guests from the sun, set up tents or canopies. They provide much-needed shade and can be beautifully decorated to match your wedding theme. This also offers a fallback if the weather takes an unexpected turn.

3. Keep in Mind Bugs and Sun

Outdoor events come with the challenge of dealing with bugs and the sun. Provide bug spray and sunscreen for your guests. Citronella candles or bug-repellent torches can also help keep insects at bay.

4. Overestimate Food Quantities

When supplying the food, it’s better to have too much than too little. BBQs are all about hearty portions, and guests will appreciate the abundance. Plan for extra to ensure everyone is satisfied.

5. Have Containers for Leftovers

With extra food comes leftovers. Provide containers so guests can take home any remaining food. This reduces waste and gives your guests a tasty reminder of your special day.

6. Cover the Food

Keep bugs away from your delicious spread by using saran wrap, tin foil, or mesh covers. This ensures that the food stays fresh and clean throughout the event.

7. Get Coolers for Beverages

Keep your beverages cool by using plenty of coolers. Place them strategically around the backyard for easy access. Stock them with a variety of drinks to cater to all tastes.

Backyard Wedding Reception with BBQ

8. Have Extra Chairs

Even if you ask guests to bring their own chairs, it’s wise to have extra seating available. Not everyone will remember, and it’s better to have too many than too few.

9. Keep Spare Water On Hand

Hydration is key, especially during a summer BBQ. Have plenty of bottled water or a water station where guests can refill their cups. This is particularly important if the weather is warm.

10. Secure Decorations

Wind can be a party crasher. Stake and weigh down all decorations to prevent them from blowing away. Use heavy-duty tape, zip ties or string to secure items to tables and structures.

11. Keep Plastic Tablecloths Down

Plastic tablecloths are convenient but can easily fly away. Use sticky glue dots to keep them in place. This ensures that your tables stay neatly covered throughout the event.

12. Have Backup Help

If you have assigned people to help grill, serve food, clean up or assist with other duties, have a backup plan in case they cancel at the last minute. Identify a few reliable guests who can step in if needed. This will ensure that everything runs smoothly regardless of unexpected changes.

13. Create a Playlist

Music sets the tone for any event. Create a playlist ahead of time with a mix of upbeat and romantic songs to keep the mood lively.

14. Lighting

As the sun sets, ensure you have adequate lighting. String lights, lanterns, and candles can create a cozy and romantic atmosphere. Fairy lights, especially battery operated, are inexpensive and a great way to add soft, romantic touches wherever you see fit.

15. Games and Activities

Provide lawn games or other activities to keep guests entertained. Cornhole, horseshoes, karaoke or a simple photo booth can add to the fun.

16. Personal Touches

Incorporate personal elements into your décor. Photos of the couple, handmade centerpieces, or custom signs can make the event feel unique and special.

A small backyard BBQ wedding reception can be a wonderful way to celebrate your love with close family and friends. By following these tips and planning ahead, you can ensure a smooth, enjoyable, and memorable event for everyone.